Date: February 11, 2013

Place:  Park District Administration Office

Time: 6:15 p.m.

Commissioners: Committee Chair Graham, Benz, Murdock 
Absent:  None
Staff: Wilson, Bowen, Lambrecht, Flynn, Smith, Udany
Visitors: Park Board Candidates Abbott and Wolfe

Topics of Discussion:

1) Meeting Called to Order
2) Approval of Minutes:
      a) January 14, 2013
      b) January 17, 2013
3) Communications and Correspondence
4) Recognition of Visitors
5) Managers Reports
6) Old Business
7) New Business
8) Adjournment


1) Chair Graham called the meeting to order at 6:15 pm.

2) Approval of Minutes: The Committee approved the minutes of January 14, 2013 and January 17, 2013 by General Consent.

3) Under Communications and Correspondence: None

4) Recognition of Visitors: None

5) Under Managers Reports, Risk Manager/Pool Manager Brian Udany

6) Pool Manager/Risk Manager Udany reported that staff will soon be sending out postcards and emails for the 2013 pool membership renewals and included in the mailing will be a description of the new pool schedule and an invitation to view the schedule on our web site. Staff is also researching the option of including the pool schedule on their membership receipts.

 Ice Manager Sean Flynn stated there are currently 201 skaters signed up for the Ice Show in April compared to 241 last year. The TGIF skates are going fairly well.  Centennial will be hosting a session with the Chicago Wolves Mascot Skates on February 23 which will include ticket giveaways and a lot of other fun activities. The Learn-to-Skate sessions have over 800 skaters registered for the winter session. This is up significantly from just a few weeks ago. The public skating sessions in February totaled about 750 skaters compared to the 767 recorded last February.

 Chair Graham asked why participation in the Ice Show was down from 241 last year to 200 this year. Sean replied it appears that staff needs to increase the amount of promotion for the event in the future. At this point, there are 16 soloists which is close to what we normally have had in the past. However, the Ice Show is predicated on the success of the Learn-to-Skate program and if those numbers are down – which they have been – that results in lower numbers for the Ice Show as well.

 Superintendent Bowen added staff anticipated a bit less participation in the Ice Show this year because of the upcoming ice rink closure and in addition there were three less weeks of class time which may have prompted people to skate at other facilities. Sean stated that in the past there were also five weeks of rehearsals compared to three weeks this year.

 Tennis Manager Darrell Smith reported that Tennis Camp is off to an excellent start and several sections have already sold out and are being expanded. Also added were two new sections of Scallywags for children age 5 and 6 and both are almost full. Positive feedback from our customers continues in regard to the remodeled locker rooms. Preparations are currently underway for the upcoming permanent court time lottery. The deadline is April 8 and the selections take place on Saturday, April 20. Tennis staff has also been working on the PDRMA safety audit.

 Darrell stated that court time in general is very busy especially on the weekends. This time of the year is “crunch time” for people wanting to reserve court time which sometimes result in our teachers not having enough court time. On one Saturday a month, an in-house Junior Excellence Tournament is held which has become very popular. The children play a match in a round robin format and then come off the court. Pizza is also served. The high school students will start trying out for their teams on March 1 and the Loyola boys’ team has asked about reserving courts for their tryouts. The deadline for sending in lottery applications for the lottery is April 8 and the lottery itself will be held on Saturday, April 20, at 8 am.

 Commissioner Graham asked if the Ice reconstruction project was progressing and if we were anticipating being on track with the project. Director Wilson replied that we were. In addition, the date for re-opening the facility will be September 15 or 16.

New Business: None

There being no further business, the meeting adjourned at 7:00 pm. 

Minutes taken by Jeffrey Bowen.