WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 13, 2013
7:30 PM
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Brault called the regularly scheduled meeting of the Board of Park Commissioners to order at 7:30 pm. Executive Director Wilson conducted the roll call and a quorum was established.

PRESENT: President James Brault, Darrell Graham, Gary Benz, James Crowley, Michael Murdock, John Olvany and Shelley Shelly; Secretary/Director Stephen Wilson; Assistant Secretary Judy Ostrem

ABSENT: None

STAFF: Superintendents Bingham, Bowen, Eppelheimer, and Lambrecht; Communications Manager Donoghue

VISITORS: Jon Bowman, 321 Washington, Wilmette

President Brault welcomed everyone to the meeting and stated tonight’s meeting is one of our more interesting ones wherein we say thanks and goodbye to two of our outgoing commissioners and welcome our two new commissioners.

APPROVAL OF MINUTES:

Commissioner Murdock moved and Commissioner Benz seconded a motion to approve the minutes of the April 8, 2013 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Graham, Benz, Crowley, Murdock, Olvany, and Shelly, voting No -- None. Absent – None. Motion carried.

Commissioner Benz moved and Commissioner Shelly seconded a motion to approve the minutes of the April 15, 2013 Special Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Graham, Benz, Crowley, Murdock, Olvany, and Shelly, voting No -- None. Absent – None. Motion carried.

Commissioner Crowley moved and Commissioner Murdock seconded a motion to approve Resolution 2013-R-5, A RESOLUTION COMMEMORATING THE SERVICES OF DARRELL J. GRAHAM.

Commissioner Crowley then read the resolution which stated that Darrell J. Graham has faithfully served on the Board of Commissioners of the Wilmette Park District since March of 2007 and has served as a member of the various Committees as well as Vice President of the Board. Darrell was also instrumental as a Park Commissioner in the development of the Mallinckrodt property into a park along with the preservation of an historic building for senior condominiums, in the construction of a skateboard park at Hibbard Park, in the creation of an outdoor ice rink in Thornwood Park, and in the ongoing process of the Lakefront Master Plan and the Golf Course Master Plan.

In addition, Darrell has been very responsive to the citizens of Wilmette with regard to their desires and concerns pertaining to Park District projects and has selflessly served to provide excellent Park District facilities and programs for the community. Therefore, be it resolved that the Board of Park Commissioners of the Wilmette Park District, on behalf of all Wilmette residents and the users of Wilmette Park District facilities, does hereby acknowledge and pay tribute to Darrell Graham for his contributions to parks and recreation in Wilmette, and that we express our sincere thanks and respect for him. A copy of this testimonial resolution shall be duly executed and included and preserved in the meeting minutes of the Board of Commissioners of the Wilmette Park District.

Commissioner Crowley stated that over the past few years he has had the pleasure to get to know Darrell who arrived unbiased with no private agenda and the unique ability to see the big picture. He also spent hours at our meetings and participated in lengthy phone conversations without complaint. Commissioner Crowley added that there are two reasons why someone would seek a position on the Park Board. The first one is a belief in the community that we live in and the desire to serve the common good. The other is a deep and abiding love of the Park District and all that it stands for. Therefore, he believes that Darrell personifies those standards and those of us who served with him admire him for traveling this path with us. We will miss his thoughtful discussions, debates, the funny side stores to lighten the mood, the good natured ribbing and camaraderie that this small group of seven was so fortunate to enjoy together. While many of our stories were told over and over with great embellishment, some remain deep in our hearts and makes us smile. The Park District will go on but will go on in a much better manner because of Darrell. It has been a privilege to have been able to work with Darrell on the Park Board.

Darrell then stated it has been an honor and privilege to serve over these past six years and to be able to work with the Park Board and staff and for that he thanked everyone.

Commissioner Brault stated that it has been a great privilege to serve with Darrell. Over the last several years we have enjoyed his insights, his bow ties and his commentary on all that we do. As Commissioner Crowley has stated we have been a better Board and a better community because of his service so we thank Darrell for all that he has done for us.

By a roll call vote, voting Yes – Commissioners Brault, Benz, Crowley, Murdock, Olvany, and Shelly, voting No -- None. Absent – None; Abstain – Graham. Motion carried.

Commissioner Shelly moved and Commissioner Benz seconded a motion to approve Resolution 2013-R-6, A RESOLUTION COMMEMORATING THE SERVICES OF MICHAEL H. MURDOCK.

Commissioner Shelly then read the next resolution which stated that Michael H. Murdock has faithfully served on the Board of Commissioners of the Wilmette Park District since May of 2009 and has during his term of office served as a member of the various Committees. Michael was also instrumental as a Park Commissioner in the ongoing process of the Lakefront Master Plan and Golf Course Master Plan, in the creation of an outdoor ice rink at Thornwood Park, in the construction of a platform Tennis Facility at West Park, and in the renovation of the Centennial Tennis Locker Room and the Centennial Ice Rink. In addition, Michael has been very responsive to the citizens of Wilmette with regard to their desires and concerns pertaining to Park District projects and has selflessly served to provide excellent Park District facilities and programs for the community.

Therefore, be it resolved that the Board of Park Commissioners of the Wilmette Park District, on behalf of all Wilmette residents and the users of Wilmette Park District facilities, does hereby acknowledge and pay tribute to Michael for his contributions to parks and recreation in Wilmette, and that we express our sincere thanks and respect for him. A copy of this testimonial resolution shall be duly executed and included and preserved in the meeting minutes of the Board of Commissioners of the Wilmette Park District.

Commissioner Brault thanked Michael for his service to the board and stated that as a result of his diligence he would consider him to be the most ultimately prepared commissioner in the way he approached the position and as a result of that, Commissioner Brault’s position evolved as well because he felt that Michael came to each meeting and each sub-meeting as probably the most knowledgeable person in the room. As a result, he always felt he needed to be equally prepared and to be as knowledgeable about the issues as Michael was. He also thinks all of our committees operated at a higher level because Michael demanded it of us and that he operated as a better commissioner as a result of Michael’s due diligence.

Commissioner Shelly stated she would like to thank Michael since he supported and encouraged her to run for this position and she would probably not be sitting here otherwise. She added that Michael has been very helpful to her over the last two years and he will be very much missed.

Michael Murdock stated that he has loved being on the Board and he has had a lot of fun. He has also enjoyed getting to know each and every Commissioner on the Board. When he joined the Board there were only two of us who had four or less years of experience and now it is actually turned around the other way. A tremendous amount of change occurred over his time on the Board and he has enjoyed watching it and watching all of us work together. He also really enjoyed meeting all of the staff members and has a tremendous amount of respect for what Director Wilson and his staff accomplishes. The Board has been talking a lot about Centennial and he not sure that Superintendent Lambrecht has been sleeping well. In addition the dedication of Superintendents Bingham, Bowen and Eppelheimer is the correct amount to have for the day in and day out activities which is truly inspiring. So he wants to thank the Park District for the opportunity to have worked with staff and the residents of Wilmette and for the opportunity provided to him for service on the Board.

By a roll call vote, voting Yes – Commissioners Brault, Benz, Crowley, Graham, Olvany, and Shelly, voting No -- None. Absent – None; Abstain – Murdock. Motion carried.

Commissioner Brault stated that before we adjourn this portion of our Board meeting, this is also the end of his term as President and the last two years have been a very interesting ride. We deferred some issues and it has been a great deal of fun. He would also like to thank his fellow commissioners for the opportunity to sit in this chair. In particular, he would like to thank our staff who do all of the “heavy lifting” and helps the Board to make informed and hopefully correct decisions but there is no doubt it is always based on a lot of analysis and hard work. He is also very grateful and he thanks everyone for their support.

There being no further business to conduct, Commissioner Graham moved and Commissioner Murdock seconded a motion to adjourn the meeting sine die.

By a roll call vote, voting Yes – Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly, voting No -- None. Absent – None; Motion carried.

The meeting was adjourned at 7:46 pm.

MINUTES APPROVED ON JUNE 10, 2013.

 


WILMETTE PARK DISTRICT

MINUTES OF THE ANNUAL MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 13, 2013

_____________________________________________________________________

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

Board President James Brault called the 2013 Annual Meeting to order at 7:48 p.m.

OATH OF OFFICE:

Secretary Wilson administered the oath of office to newly elected Commissioners Bryan Abbot, James Brault, John Olvany, and Amy Wolfe.

NOMINATIONS & ELECTION OF OFFICERS

Secretary Wilson entertained nominations for the Office of President.

Commissioner Brault nominated Commissioner James Crowley for the Office of President.

There being no further nominations, Commissioner Brault moved and Commissioner Shelly seconded a motion that the nominations be closed and that James Crowley be unanimously elected to the Office of President.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

President Crowley thanked the Board for their support and became Chair of the meeting.

President Crowley entertained nominations for the Office of Vice President.

There being no further nominations, Commissioner Benz moved and Commissioner Shelly seconded a motion that the nominations be closed and that Commissioner Olvany be unanimously elected to the office of Vice President.

There being no further nominations, Commissioner Benz moved and Commissioner Shelly seconded a motion that the nominations be closed and that John Olvany be unanimously elected to the Office of Vice President.

APPOINTMENT OF OFFICERS AND DIRECTOR

Commissioner Crowley moved and Commissioner Benz seconded a motion to approve the appointment of Stephen P. Wilson for the office of Secretary.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Crowley moved and Commissioner Benz seconded a motion to approve the appointment of Judith L. Ostrem for the office of Assistant Secretary.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Crowley moved and Commissioner Benz seconded a motion to approve the appointment of Stephen P. Wilson as Executive Director.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Crowley moved and Commissioner Benz seconded a motion to approve the appointment of Kenneth L. Eppelheimer to the office of Treasurer.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Crowley moved and Commissioner Olvany seconded a motion to approve the appointments of Stephen P. Wilson, Judith L. Ostrem, Kathleen C. Bingham, Jeffrey A. Bowen, Kenneth L. Eppelheimer, and William Lambrecht, Jr. as Freedom of Information Officers.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Crowley moved and Commissioner Shelly seconded a motion to approve the appointments of Stephen P. Wilson, Judith L. Ostrem, Kathleen C. Bingham, Jeffrey A. Bowen, Kenneth L. Eppelheimer, and William Lambrecht, Jr. as Open Meetings Act Designees.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Crowley moved and Commissioner Wolfe seconded a motion to approve the appointment of Charlene Holtz, Esq. of Tressler, Inc. as the Wilmette Park District’s attorney.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

President Crowley then thanked everyone for their support.

There being no further business to conduct, the Annual Meeting was adjourned at 7:56 p.m.

MINUTES APPROVED ON JUNE 10, 2013.

 


WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
NEW BOARD OF COMMISSIONERS
OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 13, 2013

_____________________________________________________________________

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Crowley called to order the regularly scheduled meeting of the new Board of Park Commissioners at 7:58 p.m. Executive Director Wilson conducted the roll call and a quorum was established.

PRESENT: President James Crowley; Vice President John Olvany; Commissioners Bryan Abbott, Gary Benz, James Brault, Shelley Shelly, Amy Wolfe; Secretary/Director Stephen Wilson; Assistant Secretary Judy Ostrem.

ABSENT: None

STAFF: Superintendents Bingham, Bowen, Eppelheimer, and Lambrecht; Communications Manager Donoghue

VISITORS: John Bowman, 321 Washington, Wilmette

COMMUNICATIONS & CORRESPONDENCE:

- Letter to Director Wilson from Kurt Carmen of the Ohio Aquatic Council, Ltd. commending the outstanding performance of Mark Stansfield in the National Swimming Pool Foundation’s Certified Pool/Spa Operator Course offered in Glenview, Illinois and for achieve a perfect score on the course examination.

RECOGNITION OF VISITORS

Mr. Bowman stated he had a few questions about the Lakefront Plan and has been told that the next step would be to have the architects provide the exact requirements for the items that are actually broken and that need to be repaired. However, there is nothing on the Park District’s web site yet with that information. He then asked if such a document would be released. President Crowley replied that the Board is doing exactly what you are asking and will include identifying the “must-haves” for the project versus what would be nice to have. As an example, the projects we must do are related to ADA regulations or water issues, etc. have. That list will be created and then published on the Park District’s web site (www.wilmettepark.org).

Director Wilson added that the District has received a draft version of the list from our consultants but because of the recent structural issues at our Centennial facility, staff has not yet had time to review them. He added that we need to present the list to the public happen. Mr. Bowman asked if there was a plan for the next steps to be taken such as a list of requirements after reviewing the final suggestions of the consultants and then followed by the Board making a recommendation. There is nothing on the web site about which steps would be undertaken and how long the process would take.

President Crowley stated that we currently have some documents that we will be reviewing and when we restructure all of the District’s committees which may also bring new life into the project in terms of determining who is doing what. Mr. Bowman thanked the Board and stated he appreciated all the work that the District does.

APPROVAL OF VOUCHER LIST:

Commissioner Olvany moved and Commissioner Benz seconded a motion to approve the Voucher List in the amount of $1,362,518.68, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes – Commissioners Crowley, Abbott, Benz, Brault, Olvany, Shelly and Wolfe; voting No – None; Absent – None. Motion carried.

EXECUTIVE DIRECTOR REPORT:
Director Wilson provided an update on the tennis and pool construction projects and stated that staff is currently working on installing the sheet piling to shore up the pool deck so that we can begin work on the foundation of the east wall of courts 3 and 4. The sheet piling is getting stationed today and we are looking to begin work on Wednesday. They then will be able to begin work on the foundation of the wall.  We have also been advised by our structural engineer that we close courts 7 and 8 due to concerns over one of the walls and the work has already begun on those walls.

Under Financial Planning, the Ouilmette Foundation By-Laws have been updated by the Financial Planning Committee and are included in the packet for approval by the Board, although in reality the only way those can officially be approved is when the Foundation is organized and able to vote on their own by-laws.

Also included in the packet was a bid recommendation from the Golf Committee on the Futera Matting material related to the Golf Reconstruction project. The Centennial Ice Rink Improvement project is underway and everything seems to be moving along well so far. There will also be some bids that were approved at this evening’s Centennial Committee related to the work being done consisting of mainly cosmetic and ADA compliance purposes.

The Spring Ice Show was held at Centennial and the theme was “What’s Your Number?” Even though the show was held one week earlier than usual due to the closing of the ice rink for repairs, everything went well and everyone enjoyed the show.

Lakefront operations are preparing for the upcoming season. The Sailing Beach opened this weekend under not so optimal weather. Staff continues to gear up for the official start of the lakefront season on Memorial Day weekend, May 25-27.

Also included in your packets is information from PDRMA in regard to their annual report. Lastly, there is a resolution for approval under New Business for the emergency expenditure of emergency which is related to the approval of the work that we incurred at Centennial related to the tennis wall. This resolution is basically a ratification of the expenditures since they are in excess of the competitive State bid requirements but since this is an emergency we are able to pass this resolution and suspend the bid requirements.

Director Wilson added that due to the fact that we were able to work out with the insurance company and engineers related to the sheet piling we are looking at opening the pools on Saturday, June 8, which is a bit later than Memorial Day. It’s unfortunate that we can’t open on Memorial Day weekend but it is a requirement that we must adhere to in order to get the work done at the tennis facility.

COMMITTEE REPORTS:

Financial Planning & Policy Committee – Committee Chair Olvany reported the Committee met on April 29 and the meeting was very well attended with a full agenda. The Committee first welcomed the CEO of PDRMA – Brett Davis – who was present at the meeting. PDRMA is the organization who provides insurance for a consortium of park districts in Illinois. Mr. Davis provided a thorough description of the claims process for the damage sustained at the facility as well as the business insurance interruption. He also expressed a high degree of confidence that we would be receiving a significant amount of funds to cover the costs incurred by the Park District as a result of the storm. We also discussed our first quarter results which were very robust. In May, the District is also $39,000 over-budget. However, almost all of our business units are operating profitably and eight of them are above budget which is also quite a feat. Last year the Financial Planning Committee decided to revitalize the Ouilmette Foundation of the Park District and the results of our work over a number of months has been to revise the by-laws that previously existed. We now have a new document that we are recommending for approval by the full Board. We will also be soliciting residents to become part of that board. This new board will look similar in nature to the District 39 Foundation as well as other park district foundations around Illinois. Generally speaking, one of the main goals of the foundation will be to raise funds in order to supplement some of our park offerings.

Commissioner Olvany moved and Commissioner Shelly seconded a motion to approve the amended by-laws of the Ouilmette Foundation as recommended by the Financial Planning and Policy Committee.
.
By a roll call vote, voting Yes – Commissioners Crowley, Abbott, Benz, Brault, Olvany, Shelly and Wolfe; voting No -- None. Absent – None. Motion carried.

Parks and Recreation Committee – Superintendent Bingham stated that under Managers Reports the Committee was informed that preparations for the camp and the lakefront seasons were ongoing. In addition, there is a new emergency response plan for the lakefront wherein all staff will be trained in the same emergency response situations which will result in them being able to mobilize and be as effective as possible. The North Shore Theater of Wilmette’s production of Annie was tremendously successful and of the nine shows, all but two were sold out. We are currently in rehearsals for Seussical for this summer’s musical theater production. Auditions were held and the cast is ready. Camp registrations continue to come in and at the time of that meeting there were over 1,900 registrants which is up from 1,600 last year. Final billing has gone out to patrons and staff is working to make sure all the payments are coming in. The sports program is well underway and all other sports activities are moving along well despite the slow start with the weather.

Also discussed at the meeting were the Stand-Up-Paddle board plans and the plans that were made for the additional space. There was some discussion on the signs and the actual lakefront yardage which was being used for beachfront which had been delegated to them. A brief discussion was also held on the Elmwood Avenue Right-of-Way and that the District had informed the Village of what we were able to provide, what those costs would be and give that information to the Village so they can advise us on what they want us to do. We are currently preparing to have staff there if they want that along with our park patrol who will do what they normally do at the south end of Gillson.

President Crowley stated that we also spent time on the paddle tennis bid and the changes that were made. The Committee then approved the bid recommendation and recommended it be approved by the Board.

Golf Operations Committee – Superintendent Bowen reported the Committee met on Saturday, May 11. It was reported that rounds for the end of April totaled 2,964 compared to 5,945 last year. The difference in rounds is directly due to the inclement weather this spring versus last year at this time. In regard to financials, last year the bottom line at the end of April was $270,000 which was excellent. This year there is a bottom line deficit of $30,000 which is actually $4,000 ahead of where we budgeted so we are actually a little ahead of plan. This shows that we based the budget off of a three-year average, not including last year since it was such an anomaly but we have been fairly consistent so that was good news. We also make the bulk of our money toward the end of the year but this year we will be closing on July 29 for the reconstruction. At the meeting, Golf Manager Mike Matchen reported that conditions on the course look good. Last month the Board approved the bid for the golf project and with that approval we removed nine tees out of the project. After that was approved last month and working with the architect, there were actually four additional tees that we are have to deal with since they are drain lines that run through those tees. As a result, the architect is working with the contractor and we will be receiving the original credit for those that we had eliminated in the amount of $77,723. Since adding those four tees in, we have also reduced that credit to $69,000 and have also removed some cart path work in the project. So the bottom line number is staying the same but there will be some more work on the four additional tees. Therefore, the Committee recommends approval of the bid from Arthur Clesen, Inc. of Wheeling, Illinois which essentially consists of the seed matting on the course after all of the construction is completed.

President Crowley moved and Commissioner Benz seconded a motion to accept the bid from Arthur Clesen, Inc. of Wheeling, Illinois, in the amount of $35,344.56 to supply 66,625 square yards of matting and 75 boxes of bio spikes as recommended by the Golf Operations Committee.

Centennial Operations Committee – Commissioner Benz reported that the Committee met this evening and reviewed a letter received from the National Swimming Pool Foundation’s Certified Pool/Spa Operator’s course acknowledging our employee Mark Stansfield for receiving a perfect score on the final exam. Commissioner Benz that this goes to show that pool safety is paramount and we are very proud. Also reported at the Committee was the ice renovation project and that there is swimming in two of the pools currently. The sale of swimming passes is down slightly with about 300 passes vs. last year’s total. However, the dollar amount is fairly even. The challenges we have with the storm damage at the tennis facility has been considerable and the Committee and staff would like to thank the residents of Wilmette immensely for their cooperation and we appreciate their understanding.

The work at the pool is now underway and it is projected that the pool will be open on June 8. We also looked at the costs involved with the work in the ice rink and we had some additional bids that were recommended. The net effect is a representation of about $12,000 more than what we had budgeted. However, we will be applying for some state grants for the special environmental chilling process for the ice rink. Although these proposals for grants have been submitted, it will be awhile before we find out if we can receive them although we remain optimistic. We are also proposing that the $241,000 of additional bids that have come in for the ice renovation project be approved by the Board this evening.

Commissioner Benz stated the Centennial Committee voted unanimously to recommend the motions being been brought forth tonight and the following motions were made in aggregate.

Commissioner Benz moved and Commissioner Shelly seconded a motion to accept the bid from DCM Services, Inc., Chicago, Illinois, to supply and a install wheelchair lift, build a surround for the lift, supply and install new accessible railings, replace countertops, and miscellaneous other ADA issues at a cost of $75,000.00 as recommended by the Centennial Operations Committee. 
 
Commissioner Benz moved and Commissioner Shelly seconded a motion to accept the bid from G.P. Maintenance Services, Palos Hills, Illinois, in the amount of $71,200.00 to supply and paint lobby, rinks; locker rooms, equipment area, railings, doors and frames and other work as recommended by the Centennial Operations Committee.

Commissioner Benz moved and Commissioner Shelly seconded a motion to accept the bid from Mr. David’s Flooring, Itasca, Illinois, in the amount of $82,577.00 to supply and install new carpeting, rubber flooring in washrooms, new stair treads and other flooring work as specified as recommended by the Centennial Operations Committee.

Commissioner Benz moved and Commissioner Shelly seconded a motion to accept the bid from G.P. Maintenance Services, Palos Hills, Illinois, in the amount of $12,500.00 to supply materials and labor to electrostatically paint all lockers, doors, frames and other work as specified as recommended by the Centennial Operations Committee.

Commissioner Brault asked where would the wheelchair lift be located at Centennial and his second question was would we also paint the ceiling and the girders inside. Superintendent Lambrecht replied that the wheelchair location is where you walk into the rink, we would be cutting through the cement wall and then the lift would go straight down at that location. Also, staff had just finished painted the ceiling and the girders a couple of years ago and was not part of the contract.

By a roll call vote, voting Yes – Commissioners Crowley, Abbott, Benz, Brault, Olvany, Shelly and Wolfe; voting No -- None. Absent – None. Motion carried.

OLD BUSINESS

Director Wilson that the Lakefront Master Plan was on the agenda under Old Business even though there is nothing to report at this time. We just keep it on the agenda in case anyone wants to discuss it. 

NEW BUSINESS:

President Crowley moved and Commissioner  Benz seconded a motion to approve Resolution 2013-R-7, A RESOLUTION RATIFYING AND AUTHORIZING THE EMERGENCY COMMITMENT AND EXPENDITURE OF FUNDS WITHOUT COMPETITIVE BIDDING FOR REPAIRS TO AND RECONSTRUCTION OF PORTIONS OF THE CENTENNIAL RECREATION COMPLEX.

President Crowley stated this emergency expenditure of funds is necessary due to the unforeseen circumstances at Centennial and this motion is needed to pay some bills. Director Wilson added that the costs included in the resolution is for the remedial work on the north wall of courts 7 and 8 and at this time we are not expecting reimbursement from the insurance company. The amount stated in this resolution for that wall is approximately $75,000 for the remediation and is a permanent repair. Commissioner Brault stated he thought it was for additional shoring.

By a roll call vote, voting Yes – Commissioners Crowley, Abbott, Benz, Brault, Olvany, Shelly and Wolfe; voting No -- None. Absent – None. Motion carried.

President Crowley stated that when we have an election every four years, we reorganize our Committees. Commissioner Olvany suggested possibly forming a new committee called the Lakefront Committee. He feels that the lakefront is viewed by the community as being the crown jewel of Wilmette. The way our committees are currently set up is that all lakefront operations are under the Parks & Recreation Committee. He would now like to suggest that we create separate committee for the lakefront and dedicate itself solely to all of the activities at the lakefront. This would allow us to streamline a lot of the discussion regarding the Lakefront Master Plan and the Stand-Up-Paddle Board’s issues. He believes it would be a good way to expedite business and we would receive a lot more input on the process. It would also not impact any of the work that staff would have to do since it would be the same staff who will be reporting to the new Lakefront Committee. President Brault and Commissioners Shelly thought it was a great idea. 

After further discussion on the composition of the different Committees, Commissioner Olvany moved and Commissioner Benz seconded a motion to form a new Lakefront Committee which will become one of the standing committees of the Wilmette Park District.

By a roll call vote, voting Yes – Commissioners Crowley, Abbott, Benz, Brault, Olvany, Shelly and Wolfe; voting No -- None. Absent – None. Motion carried.

President Crowley again congratulated again the new commissioners and thanked them for serving on the Board of the Wilmette Park District.

There being no further business to conduct, the meeting was adjourned at  8:26 p.m.

MINUTES APPROVED ON JUNE 10, 2013.