Date: February 10, 2014

Place: Village Hall Training Room

Time: 6:30 p.m. 

Commissioners: Committee Chair Brault, Shelly, Wolf
Absent: None
Staff: Wilson, Bowen, Eppelheimer, Lambrecht, Flynn,
D. Smith, B. Udany
Visitors: None

Topics of Discussion:
1) Meeting Called to Order
2) Approval of Minutes:
     a) January 13, 2014
3) Communications and Correspondence
4) Recognition of Visitors
5) Managers Reports
6) Old Business
7) New Business
8) Adjournment

1) Chair Brault called the meeting to order at 6:30 pm.

2) Minutes of the January 13, 2014 were approved by General Consent.

4) Recognition of Visitors: Fred D. Watson

3)  Under Communications and Correspondence, Chair Brault stated that there was one communication which was included in the packet and then another
communication was received today.Superintendent Bowen stated that the first  letter was from Kimberly Stephens who had been banned from the pool facility last summer. Director Wilson stated that staff has had varied opinions on this matter and it is not an easy decision to make. In the past, Ms. Stephens has not been a good patron toward our staff or fellow swimmers. She was also a known entity even before this specific incident when she was asked to leave the pool facility and not return. We don't want to belittle our staff who have had to deal with her strong personality but at the same time she did provide a fairly sad story.

Commissioner Shelly stated that this person is asking for another chance to redeem herself. Ms.Stephens had also indicated that if anything like this happened again, she would be willing to walk away permanently. Director Wilson stated that at this point, he'd be inclined to let Jeff and Brian set parameters for Ms. Stephens but that they should also let her know how serious staff is about this incident and that other swimmers have complained.

Commissioner Wolfe stated she is torn since this is a permanent ban but if there are no consequences, then what s the point of having rules. However, she does believe that people deserve a second chance although there were complaints. Jeff stated that a number of patrons thanked him for removing her that day because of her abusive behavior throughout the summer.

Chair Brault stated that his opinion is the same as last year which is that when this first happened, he doesn't think this is a Committee or Board level decision. Also, if we decide to give her another second chance it should be done by the people closest to the situation and indicate that this type of behavior will not be allowed. He added that he would make the rules as clear and defined as possible since we do not want a repeat of the behavior for staff or our other patrons.

5) Managers Reports:

Tennis Manager Darrell Smith reported that currently preparing for the April 26, 2014 court time lottery and applications will be accepted until April 14. We just had our mid-winter basic level tennis registration and at the initial registration a total of 363 signed up which is 60 more than last year. The center will also be holding a pro shop sale. Court time sales were also very good due to the inclement weather. The Breakfast Club continues to be a big draw and is full on both days. Staff has also sold 261 pirate camp spots with 39 remaining.

Ice Rink Manager Sean Flynn reported that in the month of January public skate was up over 400 people from last year. The Learn-to-Skate classes had one more participant than last year at this time but our revenue increased over $35,000 since it was a 14-week session as opposed to a 12-week session. The Ice Show numbers for this compared totaled 210 compared to 212 last year. The big change is in the number of soloists we auditioned which totaled 14 this year compared to 15 last year. The drop-in hockey program ran during the four days that school was closed and 146 people participated. Friends and family of Jason Brown visited the facility to watch him skate in the Olympics and NBC 5 came out to do a story on it. This coming weekend the Chicago Blackhawks used equipment sale will be taking place this weekend.

Chair Brault asked if the cold weather affected our utility usage at Ice and Jeff replied that staff has not yet seen the bill for January and that we also don't have anything to compare it to since the new equipment has been installed.

Pool Manager Brian Udany reported staff has been interviewing and that he and Mark Stansfield will be attending a conference in Boston and hopefully they will come back with some new ideas for training. We have received 160 applications for the pool so far and they keep coming in.Brian added that the two positions to fill are for swim instructors and lifeguards as well as including some admissions staff.

Superintendent Bowen reported for the Platform Facility that the weather has negatively affected play in both our classes and leagues so as a result, staff has been adding additional classes and make-ups to accommodate everyone. The paddle hut has been very popular for rentals and is booked almost every weekend . The new water cooler is installed and all of the tile work has been completed. We have also been providing food and beverages for the leagues which has been very much appreciated. In addition, we continue to plan special events and have talked about having an in-house tournament that would be handicapped and then followed by a pro event.

6) Old Business: Bill Lambrecht reported that he had been working with the HVAC engineer in regard to the paddle heaters.  He stated that the engineer has suggested improving the ventilation close. to the heaters and that has been finished. He said we will monitor the situation and report back.

7) New Business: None

8) There being no further business, the meeting adjourned at 7:05 pm.

Minutes taken by Jeffrey Bowen.