WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, April 14, 2014
7:30 p.m. – Village Hall Council Chambers

 

Present
Commissioners: President James Crowley; Vice President John Olvany; Bryan Abbott, Gary Benz, James Brault, Shelley Shelly, and Amy Wolfe

Secretary/Executive Director Stephen Wilson

Absent
None

Staff
Superintendents: Bingham, Bowen, Eppelheimer, and Lambrecht
Communications Manager Shelagh Donoghue

Visitors
Jesse Kinsland – PDRMA, Judy Ostrem, Larry Lee, Lisa Lee Kmichik

I. Meeting  Called to Order
The meeting was called to order at 7:32 p.m.
     a. Roll call taken.

II. Approval of Minutes
Commissioner Olvany moved and Commissioner Shelly seconded a motion to approve the minutes of the March 10, 2014 Regular Board meeting.

As amended with the following changes: Commissioner Benz commented to change Page 3 to strike “possible” sledding hill to sledding hill. Commissioner Abbott commented to change Page 5, 2nd paragraph under Comments from Commissioners to strike the last sentence regarding “stability of buildings”.

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

III. Communications and Correspondence
None

IV. Recognition of Visitors
Commissioner Crowley acknowledged the visitors: Jesse Kinsland, Larry Lee and Judy Ostrem.

     IV(A). Jesse Kinsland from PDRMA presented an Award acknowledging Wilmette Park District’s commitment and leadership in Risk Management.
• He announced that during Wilmette Park District’s comprehensive assessment they received the highest accredited award possible from PDRMA.
• He acknowledged that Wilmette Park District is one of the original 25 members. There are currently 160 members enrolled.
• He acknowledged Brian Udany for his hard work and dedication. Commissioner Crowley also acknowledged Brian and his commitment to heading this project up and doing a great job.

     IV(B). Commissioner Crowley addressed Larry Lee’s 42 years of service and being a part of the Wilmette Park District family. Superintendent Bingham acknowledged Larry and his dedication, reliability and service to Wilmette Park District and then read the Resolution directly to Larry Lee. Commissioner Crowley presented Larry his plaque.

Commissioner Olvany moved and Commissioner Benz seconded a motion to approve Resolution 2014-R-4, a Resolution Commemorating the Service of Lawrence Lee.

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

     IV(C). Commissioner Crowley addressed Judy Ostrem’s 24 years of service which she has shown with grace, dignity and kindness throughout the years. Commissioner Crowley addressed Judy with heartfelt words. Tom Grisamore and Terry Porter acknowledged Larry’s hard work and dedication throughout the years. Tom Grisamore recognized Judy with kind words and her hard work and dedication. Terry Porter also acknowledged Judy’s hard work and commitment.

Director Wilson recognized Judy with kind words and read the Resolution directly to Judy Ostrem. Commissioner Crowley presented Judy her plaque.

Commissioner Crowley moved and Commissioner Brault seconded a motion to approve Resolution 2014-R-5, a Resolution Commemorating the Service of Judith Ostrem.

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

V. Approval of Voucher List
Commissioner Olvany moved and Commissioner Brault seconded a motion to approve the Voucher List in the amount of $1,398,397.61, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

VI. Executive Director’s Report
Director Wilson reported on the following:
• This summer’s musical at the Wallace Bowl will be Annie Get Your Gun. Auditions will be held on April 27th between 1:30 p.m. and 4:30 p.m. by appointment only.
• This month there are three Property Tax Appeal recommendations to present to the full Board for approval from the Financial Planning and Policy Committee.
• The FT and PT Personnel Policy Manual has been updated.  95% plus of the changes were due to laws changing, recommendations from PDRMA and the District’s attorneys. The Financial Planning and Policy Committee are ready to make a recommendation to the full Board for approval.
• Under new business three bids are included for the full Boards consideration:
     o New lighting at the Wilmette Tennis Club for the remaining 4 modules.
     o Paving project at West Park which was deferred for many years due to the construction of platform tennis and budget limitations.
     o Annual T-Shirt bids for staff and participants for many programs within the District.
• Under New business there is an Ordinance to declare a couple of pieces of equipment surplus property as required by State statues. This will allow the District to dispose of excess equipment as a trade-in on replacement equipment.

VII. Committee Reports
A. Lakefront Committee:
Commissioner Benz reported on the following:
• Committee met Monday, April 7, 2014.
• Reviewed some unresolved issues in regards to elevations to some of the buildings.
• Discussed a message format that would be simple and easy for the public to understand in regards to all the elements of the master plan. Staff is working with the consultants on different ways to get the information out to public.
• Sailing beach has been growing steadily over the years. A high interest for SUPs and monohull structures this season, which has caused a large waiting list. Staff reviewed to see how many nonresidents were participating which resulted in only a few. Staff was able to reevaluate and come up with some additional spaces that would eliminate part of the waiting list.
• Park Permit requests are underway.
• Camps and projects are ahead from a year ago.

B. Facilities Operations Committee:
Commissioner Brault reported on the following:
• Committee met earlier this evening.
• Staff will be in training one month from today for the pool.
• Memberships are about 40% down from last year due to weather.
• Tennis facility - lottery ends this evening. Assignments will be drawn on April 26th.
• Kid camps are full except Junior Excellence.
• Hockey season has wound down.
• Figure skating - District 8 Championships were held at Centennial, the District’s team finished 5th overall.
• Upcoming Ice Show in May moving along.
• Paddle facility - 1st session just ended, over 40 people participated. 2nd session sign-ups are starting now for men’s league.
• The courts have been refurbished and completed for upcoming season.

C. Parks & Recreation Committee:
Commissioner Shelly reported on the following:
• Next meeting Monday, April 21, 2014.

D. Golf Operations Committee:
Commissioner Brault reported on the following:
• Committee met on Saturday, April 12, 2014.
• Golf course came through a rough winter mostly intact. The golf course did not lose any of the greens or fairways.
• The new drainage system that was installed has been working well so far.
• Golf course getting ready to open the end of June or beginning of July.
• Hired Adam Kwiatkoski the new Business Manager at the golf course. He will help the golf course maintain its high level of service and also be a great asset to the golf course and community.

E. Financial Planning Committee:
Commissioner Olvany reported on the following:
• Committee met on April 7, 2014.
• The Committee recommends approval on the Full-Time and Part-Time Personnel Policy Manual from the full Board.
• Three Property Tax Appeals were discussed. The Committee recommends approval by the full Board. 
• Ron Amen will present to the Committee at the next meeting a comprehensive financial report.
• Discussions took place with Eric Anderson of BMO who explained multiple financing options for the Lakefront Master plan. Eric will make some additional changes to his analysis and then the Committee will make a recommendation to the full Board on financing options for the Lakefront Master Plan. Commissioner Olvany states that due to the low interest rates it would benefit us to move forward with this sooner rather than later.

     E(1)(a).  Commissioner Shelly moved and Commissioner Brault seconded a motion to approve Resolution 2014-R-1, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (84 INDIAN HILLS ROAD).

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

     E(1)(b). Commissioner Brault moved and Commissioner Benz seconded a motion to approve Resolution 2014-R-2, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (1618 SHERIDAN ROAD).

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

     E(1)(c).  Commissioner Olvany moved and Commissioner Shelly seconded a motion to approve Resolution 2014-R-3, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (3200 LAKE AVENUE).

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

     E(2). Commissioner Olvany moved and Commissioner Benz seconded a motion to approve the Full-Time and Part-Time Employee Personnel Policy Manual April 2014 as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

VIII. Old Business
None

IX. New Business
     A(1). Commissioner Shelly moved and Commissioner Wolfe seconded a motion to approve the bid from Connexion Supply, Buffalo Grove in the amount of $81,374.28 for supplying Centennial Park Tennis Lighting.

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

     A(2). Commissioner Wolfe moved and Commissioner Benz seconded a motion to approve the bid from Chicagoland Paving, Lake Zurich in the amount of $129,984.50 for reconstructed paved areas around maintenance facility at West Park.

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

     A(3). Commissioner Abbott moved and Commissioner Shelly seconded a motion to approve the bid for Staff and Participant T-Shirts/Uniforms in the amount of $92,968.47 for the upcoming year.

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

     B. Commissioner Benz moved and Commissioner Wolfe seconded a motion to approve Ordinance 2014-O-2, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL, as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

X. Adjourned to Closed Session
Commissioner Olvany moved and Commissioner Brault seconded a motion to adjourn to Closed Session for the discussion of the purchase or lease of real property for the use of the District per Section 2(c)(5) of the Illinois Open Meetings Act.

By a roll call vote, voting Yes: Commissioners: Abbott, Benz, Brault, Crowley, Olvany, Shelly, and Wolfe; voting No: None. Absent: None; Motion carried.

XI. Adjournment
There being no further business to conduct, the meeting was adjourned at 8:17 p.m.