Lakefront Committee Meeting
Mallinckrodt Community Center
May 5, 2014

Commissioners/Committee: Chair Benz, Olvany
Commissioners: Crowley, Abbott, Brault
Staff:  Wilson, Bingham, Bowen, Eppelheimer, Lambrecht, Specht, Donoghue, Holloway
Visitors:  Mary Shea, Kathy Routliffe

I. Meeting Called to Order
Meeting called to order 6:28 p.m.

II. Approval of Minutes
A. Commissioner Benz moved to approve the minutes from the April 7, 2014 committee meeting, Olvany seconded; all voted yes, the motion carried.

III. Communication and Correspondence

IV. Recognition of Visitors
Mary Shea, Kathy Routliffe

V. Manger’s Report
Holly Specht (Lakefront Manager) reported on the following topics:

  • Sailing beach opens May 10, 2014.
  • Beaches are being graded.
  • New monohull and Stand up Paddleboards (SUPs) are in place.
  • Rigid Hull Inflatable Boats (RIB) now in harbor.
  • Buoys will all be in water within the next two weeks.
  • Beach Mat will get put down next week.
  • Tractor and new beach cleaner are in use.
  • Email blast went out to all Sailors on May 1st in regards to the policies and procedures that are in place. Holly will make sure everyone is informed that did not receive an email.
  • Programs, camps and event planning are ongoing. Aquatics camp has 355 enrolled, sailing lessons 104 enrolled, and the August 2-3 campout has 45 enrolled.
  • May is a busy month for special events in the park.
  • The “Spring into Pink” event was a breast cancer walk that raised $72,000; great success.
  • All staff has been hired for the summer. 75% of staff are returning from last year; including 26 out of the 32 lifeguards. Orientation is May 19, 2014.
  • Training for most staff will start before May 19, 2014.
  • In good shape for opening day. The biggest concern is that the lake is only 36 degrees.
  • The District’s lifeguards are open water certified. It is not required but the District offers this certification. All guards are American Red Cross Certified. The District may have to delay training due to lake water temperature.

VI. Lakefront Master Plan
Superintendent Lambrecht reported on discussions the staff had with Williams Architects in regards to the Lakeview Center and the Sailing Facility buildings. The Lakeview Center changes include:

  • Addition of an elevator and associated equipment.
  • Relocation of the interior stairs to maximize the interior spaces.
  • Reconfiguration of the upper level to move office space downstairs and maximize rentable space; increase the kitchen size to allow for better catering options; small space for a building attendant during rentals and storage for rental supplies.
  • Reconfiguration of the lower level to eliminate the concession space; adding relocated offices and reception area; elimination of the dedicated theater dressing room and develop dedicated space for camp staff and supplies, and off season office for beach supervisor. Keep all mechanical electrical equipment in same location to keep down costs.

Commissioner Benz commented on what the seating arrangement would be with this plan. Superintendent Lambrecht stated about 120 people with both rooms together.

Commissioner Brault remarked on where the building attendant will be located. Superintendent Lambrecht stated the attendant will be located on the upper level for questions, comments, and issues that may arise during rentals. Commissioner Brault commented on moving the wall on the west side to accommodate more seating space. He suggested having the elevator open into the room. Director Wilson commented that if a private party was going on this could be a concern. Commissioner Brault stated that an attendant would be present to watch the area. Superintendent Lambrecht stated that when the building is not being rented that hallway needs to be open for patrons to use the restrooms which is a heavily used area. If that area is accessible then there is no way to keep patrons out of the banquet meeting room area. Commissioner Brault remarked on what the concern would be with people entering the room when it was not rented. Superintendent Lambrecht stated that anyone could have access to the room at all times. Superintendent Lambrecht pointed out that you would only gain maybe 3 more tables for seating with this change. Commissioner Olvany commented that you would not gain enough space. Commissioner Benz asked staff to possibly look at different wall options that the District could give to the architect. Commissioner Benz, Olvany and Abbott agreed the conceptual plan was good.

Superintendent Lambrecht reported on the Sailing Facility which includes:

  • Washrooms, office, and mechanical space.
  • Lockers installed for public to use with accessibility from the outside.
  • Reorienting the building so the office windows would face to the east giving staff good site lines of the beach.
  • Covered porch large enough for sailing classes to be out of the sun during on shore instruction.
  • Exterior has been designed with a Nantucket “look”. There are three exterior elevation designs: (A) Regular gable roof with simple framing. Overall height is twenty feet; (A1) Same concept as “A” but with an overall height of fifteen feet; and (B) Gable roof over building with a shed roof for the porch.

 Director Wilson clarified that Elevation A was the original concept from Williams. He pointed out that the District wanted William’s to give an option A1, which was to lower the roof line. Director Wilson stated that by lowering the roof line the Nantucket “look” would be lost; all agreed. Commissioner Olvany commented on Elevation B design, which is his first choice; Superintendent Lambrecht stated it would cost about 10% to 15% more due to the design of the building. Committee agreed to pursue Elevation B further. Superintendent Lambrecht will work with Williams on this.

VII. Old Business

VIII. New Business
Superintendent Bingham reported on the following topics:

Park Permits:

  • Highcrest Middle School – Team building activities in the park. All approved: Commissioners Olvany, Abbott, and Benz.
  • Park View School– Eight Grade Picnic. All approved: Commissioners Olvany, Abbott, and Benz.
  • Harper Elementary School – Adopt a beach clean-up event. All approved: Commissioner Olvany, Abbott, and Benz.

IX. Adjournment to Closed Session
The Regular Committee meeting adjourned to Closed Session at 6:59 p.m.

X. Reconvene Regular Meeting
The Closed Session meeting adjourned at 7:04 p.m. and the Committee returned to Open Session.

XI. Adjournment
There being no further business to conduct, the meeting was adjourned at 7:06 p.m.

Minutes taken by Cindy Felicicchia