Parks & Recreation Committee Meeting Minutes
Monday, April 21, 2014
6:30 p.m.
Village Hall Training Room

Commissioners: Chair Shelly, Benz, Olvany
Staff:  Wilson, Eppelheimer, Lambrecht, Groves, Heafey
Superintendent Bingham

I. Meeting Called to Order
Meeting called to order 6:30 p.m.

II. Approval of Minutes
     A. Committee approved minutes from February 24, 2014; by general consent.

III. Communication and Correspondence
Commissioner Shelly acknowledged a letter from Sunny Park praising Wendy and Anna in the Early Childhood Center for their hard work.

Commissioner Shelly acknowledged other letters regarding customers concerns with the exercise class that is no longer taught by David Wittenstein. Superintendent Bingham’s attached email addressed customers concerns and made changes accordingly for the situation.

IV. Recognition of Visitors

V. Managers Reports
Carol Heafey (Program Manager) reported on the following topics:
? Revenue School – a wealth of information and many networking ideas were learned at Revenue School. The topic of Childhood Obesity was discussed and what park districts are doing to address this.
? New hire Lindsay Thomas working on camps and recruiting. She hit the ground running.
? Spring session of classes are going well, 2,297 enrolled to date; down a little bit from last year of 2,450.
? T-Ball is down 179 kids from last year.
? Spring soccer will be starting next Saturday, April 26th, 1273 kids participating. Last year 1,372 participated. More kids are likely going to travel programs. 
? Options to consider for low enrollment classes: an open house or one day passes to tryout classes.
? Since the McKenzie after school program is going so well, we now have contracts in place with the other three primary schools. The park district will now run after school programs for four primary schools.
? Getting ready for summer camp. Enrollment to date is 2,576, up 501 from last year at this time.
? We are going paperless with all the camp manuals this year with a cost savings of $3,000 in postage alone.
? Employees can be age 14 with a work permit to work as a junior counselor. There are possible options depending on schedules for job sharing which the District will help manage.
? Peter Pan ticket sales were at 13,311; last year’s spring production had a little more, around 15,000.
? Our Wallace Bowl production this year is Annie Get Your Gun, Thursday, Friday and Saturday, July 10-26.
? Adult shows attendance have been low. Director Wilson stated that these productions have never been a profit focus. Commissioner Shelly stated it is nice to have shows that kids can participate in when its adult shows.
? Commissioner Olvany stated he discussed low attendance with theater staff and asked if we could market these to senior centers to recruit more people.
? Preschool is currently filled with kids on waiting lists.
? Kindergarten Enrichment Open House is May 7th.
Jeff Groves (Facility Manager) reported on the following topics:
? Gymnastics enrollment currently is 1,582; down about 300 kids.
? 400 participants in our spring break gymnastics program.
? Summer Gymnastics Session 1: 57 enrolled and in Session 2: 56 are enrolled. Enrollment is on schedule usually more will sign up in the next month or so.
? Fitness programs doing well: resident and non-resident memberships are up. The residents total is 1,566; last year 1502. The non-residents total is 210; last year 199.
? Julie and Liz have done a great job promoting exercise classes.
? Exercise Passports are currently at 677; last year 356.
? Personal training sessions are at 118; last year 76.
? Alberto Torres great addition to the District in maintenance.
? 4th of July race meetings were held with new route changes due to low enrollment for walkers.
? Triathlon coming on September 14th.

VI. Old Business
     A. Underground Storage Tank at West Park
? Superintendent Lambrecht stated that he and Director Wilson met with the Village of Wilmette engineers and Gewalt-Hamilton to get an idea of what we need for subgrade and discussed a design process.
? Village refining what they are doing.
? Beneficial meeting to get the engineers talking on both sides to see what our needs are from a technical point of view.
? Meeting again next month. They are looking to fast track this project.

VII. New Business
     A. Outdoor Ice Rinks
? Commissioner Shelly asked for a recap of the three outdoor ice rinks this past season.
? Superintendent Lambrecht stated that out of the three Thornwood is the busiest and Gillson next. Mallinckrodt does not get much use.
? Director Wilson stated that the cost is about $4,000 to build each rink plus maintenance. Director Wilson stated it may not be worth it for $4,000 to close the Mallinckrodt rink. Commissioner Shelly asked to revisit the ice rink discussion during the budget process. All agreed.

VIII. Adjournment
The meeting adjourned to Closed Session at 7:04 p.m.

IX. Reconvene Regular Meeting
The meeting was reconvened at 7:47 p.m.

There being no further business to conduct, the meeting was adjourned at
7:48 p.m.