WILMETTE PARK DISTRICT
Golf Operations Committee Meeting
Minutes
Saturday, May 10, 2014

 

Present
Commissioners: James Brault, Bryan Abbott, Amy Wolfe, John Olvany
Staff: Jeff Bowen, Adam Kwiatkoski, Ken Eppelheimer, Bill Lambrecht
  
Absent
None

I. Meeting Called to Order
Meeting called to order at 8:43 a.m.

II. Approval of Minutes
A. Commissioner Wolfe moved and Commissioner Abbott seconded a motion to approve the minutes, as amended, of the April 12, 2014 Golf Committee meeting. All approved by general consent.

III. Communications and Correspondence
None

IV. Recognition of Visitors
Rufeng Liu, Philip Fogelson

V. Manager’s Report
Adam Kwiatkoski reported on the following topics:
? The east side area of the golf course is starting to show some grass growth.
? The course and tee areas have been cut several times.
? This week split seed machinery was used on fairways of the golf course.
? Tee complexes are looking good.
? Crew and maintenance have been out working to get everything ready to go.
? Golf shop and range have seen some visitors with the warmer weather.
? Enrollments for classes have been down this spring due to the cooler start to the season.
? Permanent tee times were drawn; 60 foursomes were given their permanent tee times including their holiday time.
? Men’s club had their opening dinner which was very successful. They outlined tournaments, plans, and events for the upcoming season. The District gave a presentation on the progress of the golf course which was well received by the members.
? Merchandise is starting to come into the shop. 
? Golf shop has been staffed 7 a.m. to 7 p.m. daily the same as last month due to no changes.
? Interviewing and recruiting new employees for when the golf course opens.

Commissioner Brault remarked when the golf course would open. Mr. Kwiatkoski responded either late June or early July; depending on soil temperatures and how some of the areas fill in. The target date is June 27th. He stated that the west side looks promising and the east side will be the last to convey what condition the course will be in. When 5, 6, 8, 9, and 1 are ready everything should be complete. These areas were the last to be seeded. Superintendent Bowen stated the District is looking into options of opening 9 holes to start. He stated that a concern is the amount of traffic on the young turf. A possibility would be to not allow golf carts for a period of time.

Superintendent Bowen reported that the District is working on marketing ideas for opening day. One idea is a Thursday night press night with a VIP party, ribbon cutting, ceremonial theme, tours, and social event. Friday would be the Foundation’s Golf Outing which currently raised between $15,000-$16,000. Tee times will begin on Saturday and Sunday. Sunday afternoon a community event will be held similar to the District’s Family Night.

Superintendent Bowen commented that the District’s Marketing Department is currently working on press packages.  Superintendent Bowen stated that our goal is to continue with the opening day events. The Foundation’s Golf Outing would be the only event to be rescheduled to a later date if the course is not ready. Commissioner Brault commented for the District to continue working on the opening day’s events as scheduled.

Commissioner Abbott asked about revenue and budget affects. Superintendent Bowen stated that the District budgeted for revenue to start generating in June. Commissioner Olvany remarked if permanent tee times were down from last year. Superintendent Bowen stated we are exactly the same as last year.

VI. Old Business
None

VII. New Business
A. Approval of Driving Range Safety Nets

Commissioner Brault stated that the District received three bids. The lowest bid was from Ace Golf Netting for $146,300.00. Superintendent Bowen stated this bid was slightly over the District’s budget of $140,000.00. Superintendent Bowen recommended approving this bid. If changes occur after discussing with engineers on size of netting Superintendent Bowen will make sure it is discussed further with committee of any price changes.

Visitor Philip Fogelson commented on the obstruction of views in regards to the netting. He commented that for the past 50 years it has not been an issue. Superintendent Bowen stated that with new technology in balls and clubs distance has changed. Superintendent Bowen restated the dimensions and gave visual examples, such as hockey netting. He stated you will notice more of the post than the net itself.

Commissioner Wolfe moved and Commissioner Abbott seconded a motion to recommend to the full Board the approval of the bid for driving range safety nets.

By a voice vote, voting Yes – All; voting No – None. Motion carried.

VIII. Adjournment
There being no further discussion, the meeting was adjourned at 9:10 a.m.