Golf Operations Committee Meeting
Saturday, June 14, 2014


Commissioners: James Crowley, Amy Wolfe, Bryan Abbott
Staff: Steve Wilson, Jeff Bowen, Adam Kwiatkoski, Mike Matchen, Ken Eppelheimer

I. Meeting Called to Order
Meeting called to order at 8:30 am.

II. Approval of Minutes
     A. Commissioner Wolfe moved and Commissioner Abbott seconded a motion to approve the minutes of the May 10, 2014 Golf Committee meeting. All approved by general consent.
     B. Commissioner Abbott moved and Commissioner Wolfe seconded a motion to approve the Public Hearing minutes of the May 10, 2014 Golf Committee meeting. All approved by general consent.

III. Communications and Correspondence

IV. Recognition of Visitors
Robert Agdern, a Wilmette resident would like to see nonresident golf rates more competitive with the surrounding golf courses. Another Wilmette resident spoke up as well regarding the golf rates for nonresident’s being higher than surrounding golf courses. Commissioner Crowley stated that their comments will be taken into consideration and that this is something the District will look at.

V. Manager’s Report
Adam Kwiatkoski reported on the following topics:
? Staff is working on plans for the grand opening as well as the Foundation Golf Event.
? The conditions on the golf course have greatly improved.
? Golf and Tennis Camp is starting this week.
? Lessons have picked up a little bit.
? Demo days are coming up.
? Titleist will be visiting next weekend.
? Nike will be visiting opening weekend.
? TaylorMade will be visiting later in July.
? Family Golf Event will be held on Sunday afternoon, July 13th.

Commissioner Wolfe asked how the residents are getting updates on the golf course. Adam Kwiatkoski stated that an email went out with all the breakdowns of the weekend events as well as other emails to keep people informed. Director Wilson stated that the community wide communications has not gone out yet only the golf course members received the information on the opening events. He stated information will be going out soon to residents. He also stated there was a problem with the emails going to the commissioners which will be addressed and resent.

Commissioner Wolfe asked about communication updates being delivered to residents that the driving range and other golf course activities are still open. Mike Matchen stated that every email that has gone out has had an email reminder that the driving range is open. Commissioner Wolfe asked if the community was getting the information and not just the members. Director Wilson stated that some are aware and some are not in regards to the communication.

The staff arranged for a golf course tour last week, Mike Matchen stated that over 50 people showed up.

Jeff Bowen, Superintendent reported on the following topics:
? The financial effects due to the delay in opening the golf course have affected the first round of camps which is about $43,000 and golf fees/cart rentals which is about $130,000. This is less revenue which we budgeted for in the month of June. He stated that the budget will be significantly different than what we planned on come the end of the year.
? Pre-Grand Opening Event will be held on Thursday, July 10th from 5:00 pm to 7:00 pm and then an opening dedication to the public at 7:00 pm.
? Friday, July 11th is the Foundation Golf Event.
? Saturday, July 12th is the first tee time at 5:45 am.
? Sunday, July 13th at 3:00 pm is the Golf Family Event.
? The District is possibly looking at some contingent plans due to the golf course still maturing. Some ideas are to limit the number of people going across the course; possibly stretching out the intervals of tee times, and eliminating some early and late tee times. The consultant will revisit the golf course again in June for a follow up report.
? The District is looking to get the road repaved that goes out to the maintenance building. The staff is working on getting a cost with the company already involved in another project onsite.

Mike Matchen reported on the following topics:
? The golf course is much improved. As of now, we are not where we need it to be but the District is monitoring the situation and with every week you can see much improvement.
? The areas west of the driving range were the last areas to be seeded and still need to fill in.
? The staff is working on putting ball washers in place, benches, and working on all the details to be ready for opening day.
? Work is currently being done on the trees on the course.

VI. Old Business
? Superintendent Eppelheimer discussed inventory in the golf shop and that the records are all up to date. 
? Safety Nets – Mike Matchen has been following up with the company placing the nets. The company is aware of our opening date. Superintendent Bowen stated that Mike Matchen is working to get in touch with them daily.

VII. New Business

VIII. Adjournment
There being no further discussion, the meeting was adjourned at 9:03 am.