WILMETTE PARK DISTRICT
FACILITIES OPERATIONS COMMITTEE MEETING
MINUTES
June 9, 2014
6:30 p.m. - Village Hall Training Room

 

Attendees Present:
Commissioners/Committee: Chair Shelley Shelly, Amy Wolfe, Bryan Abbott
 
Attendees Absent:
Darrell Smith, Mark Stansfield, Vickie Tassone

Staff:
Commissioners: James Brault, James Crowley, Gary Benz
Jeff Bowen, Steve Wilson, Bill Lambrecht, Ken Eppelheimer, Brian Udany, Sean Flynn, Cindy Felicicchia

I. Meeting  Called to Order
Commissioner Shelly called the meeting to order at 6:30 pm.

II. Approval of Minutes
     A. Commissioner Shelly moved and Commissioner Wolfe seconded a motion to approve the amended minutes of the May 12, 2014 committee meeting. All approved by general consent. (Change made to Page 2, V(B) Preseason opening day is May 24th not June 24th).
     B. Commissioner Shelly moved and Commissioner Abbott seconded a motion to approve the Closed Session minutes of May 12, 2014 committee meeting. All approved by general consent.

III. Communications and Correspondence
Commissioner Shelly acknowledged three emails commending Vicki Tassone on the Centennial Ice Show.

Commissioner Shelly acknowledged an email from Marianne Schapiro regarding the Centennial Park Pool concessions and her displeasure. Superintendent Bowen stated he was at the pool opening weekend and it was simply busy and working with new staff to get them acclimated. Superintendent Bowen will follow up with Marianne Schapiro.

IV. Recognition of Visitors
None

V. Managers Reports
     A. Tennis Manager Darrell Smith (Absent), Superintendent Bowen reported on the following topics:

  • Outdoor tennis reservations began Memorial Day weekend and reservations will continue through Labor Day.
  • The tennis schedules are posted daily on each of the courts. Residents can make reservations a week in advance.
  • The Wilmette travel teams (WWTA and WMTA) began playing the week of May 19th and will continue until the first week in August.
  • Tennis matches are scheduled weekly alternating home and away.
  • Summer reservations began on May 6th for residents and May 7th for nonresidents.
  • Adult advanced drills began the week of June 9th. All other classes and camps begin the week of June 16th. They continue to August 8th.
  • Indoor rates for summer play are $42.00 per 11/2 hours for adults and $23.00 per 11/2 hours for juniors.
  • Wilmette will host four USTA travel teams this summer. Home matches are played indoors.

     B. Pool/Risk Manager Brian Udany reported on the following topics:

  • Orientation process for pool staff is mostly completed.
  • The pool is still looking to hire staff for lifeguards and swim instructor positions. They do not need to be certified the District does the certification at the pools.
  • The pool numbers for opening day weekend were: May 24th 180 people, May 25th 720 people, May 26th 1,496 people and on June 1st there were 1,559 people.
  • The pool has booked 9 Birthday parties so far this year.
  • Pool season passes are up a little from last year.
  • Pool temperature is kept typically between 80-82 degrees.
  • New food concession vendor (Krave) for ice and pool.
  • The District will be hosting a swim meet on August 10th from 7 am to 1 pm in the main pool. Commissioner Shelly and Commissioner Wolfe asked if the District could change the times from 6 am to 12 pm. Brian Udany will follow up and report back to committee.

     C. Ice Rink Manager Sean Flynn reported on the following topics:

  • Ice was a little slower in the month of May.
  • The Ice Show in May was a big success, 1,800 tickets were sold. Ticket revenue was up due to people buying preferred seating.
  • Public skate and open hockey times ran through the month.
  • Ice contracts are being reviewed for the fall season.
  • Four staff members attended the ISI conference. Networking opportunities amongst attendees were very beneficial.
  • Look-up Line for the ice rink – The proposal was brought before USA Hockey, NCAA and the Ice Hockey Committee of the National Federation of High Schools. All three organizations voted not to mandate the look-up line. More research from staff will be done on this to see what others are doing and their success rate. More to follow next month.

Commissioner Abbott asked about the energy usage with the change in systems. Sean Flynn stated that we are down a small percentage at this point; but running more efficient. Superintendent Lambrecht commented that the rink was down six months last year. Superintendent Bowen stated that more data needs to be collected and to monitor situations as we go along.

     D. Platform Tennis, Superintendent Bowen reported on the following topics:

  • Brad Smith’s employment has changed from full time employee to a seasonal part time employee.
  • Due to low enrollment there will be no paddle tennis camps this summer.
  • The campers will be able to utilize the paddle tennis for field trips.
  • Brad Smith will be back in September to operate and promote the league play.

Commissioner Brault asked who will be setting up the marketing campaign for next year’s season. Superintendent Bowen stated that it will be Brad Smith.

  • Superintendent Bowen stated that the women’s program has changed their rules and now you can play in more than one place. Commissioner Shelly asked for more specific in regards to the new rules. Superintendent Bowen will research and get back to committee.

Commissioner Brault asked about the marketing that is done prior to the summer paddle tennis programs. Superintendent Bowen stated that there has been no interest this spring. He remarked that last year was the first year and some setbacks took place but that the program is expected to grow.

Commissioner Wolfe commented that the District did not do any sort of grand opening. Superintendent Bowen stated the District plans on doing one this fall.

Commissioner Shelly recommended that the Triathlon Packets be picked up at paddle tennis so people could see the facility.

Commissioner Brault asked about the maintenance issues from last month with the ice rink doors. Sean Flynn stated they are in the process of being fixed.

VI. Old Business
None

VII. New Business
None

VIII. Adjournment
There being no further discussion, the meeting was adjourned at 7:09 pm.