Wilmette Park District
Lakefront Committee Meeting Minutes
Monday, August 4, 2014
6:30 pm – Park District Administration Office

Attendees Present
Commissioners/Committee: Chair Bryan Abbott, Gary Benz
Staff:  Kathy Bingham, Bill Lambrecht, Ken Eppelheimer, Shelagh Donoghue, Holly Specht
   
Attendees Absent 
Commissioner John Olvany

Commissioner Olvany Attendance Via Electronic Means:

Commissioner Benz moved and Commissioner Abbott seconded a motion to approve the electronic attendance of Commissioner Olvany at the August 4, 2014 Lakefront Committee Meeting.

By a roll call vote, voting Yes – Commissioners Abbott, Benz; voting No -- None. Absent – None; Motion carried.

Commissioner Olvany was unable to call in for this meeting.

I. Meeting Called to Order

Meeting called to order 6:30 pm.

II. Approval of Minutes

A. Commissioner Abbott stated that he would like to amend the minutes to read, “preliminary estimates” and not “Olson numbers” located on page 2, VI, second paragraph.

Commissioner Benz moved to approve the minutes as amended from the July 7, 2014 committee meeting, Abbott seconded; all voted yes, the motion carried.

Committee agreed to move agenda item under New Business - Park Permit Requests to the next topic of discussion.

III. New Business

A. Park Permit Requests:

? Tracy Martin – Giving Rocks Foundation

Superintendent Bingham gave a brief overview regarding the permit issued to Giving Rocks Foundation back in April. The permit stated the event would be for a charity fundraiser at Gillson beach to collect rocks to be used for necklaces to raise money for medical research. Superintendent Bingham stated that after discussions with Tracy Martin that the event seemed to be growing and an approval for a new permit was needed from the committee. Tracy stated that due to the lack of rocks in that area the scope of the event needed to change slightly. Therefore, the scope would be to make necklaces from rocks brought in along with local musicians playing at this event. Superintendent Bingham stated that bands in the park are something we don’t generally approve out of courtesy to the neighbors. The events that the District schedules are something that the neighbors are aware of in advance.

Marty Zitlin, 2933 Central Avenue, a Wilmette resident stated that he is an event producer and local resident. He stated that the direction of the music will be towards the water. Commissioner Abbott recognized visitors from the Giving Rocks Foundation, Marty Zitlin, Brad Martin, Danny Schuman, Wilmette resident, Jessica Bernstein, former Wilmette resident, Sydney Martin, founder of Syd Rocks, Wilmette resident,  and Tracy Martin.

Superintendent Bingham stated that the District’s policy has been that bands outside of our performance schedule are not permitted. She stated she is concerned with starting a precedent. Commissioner Abbott stated he is also concerned with the noise and the bands. Commissioner Benz stated that since bands are not permitted, but the foundation was granted permission to hold this worthy event, that there is time to work out some other options. Superintendent Bingham asked if there were other ways to hold this event without amplified instruments and in an area that is conducive for a couple hundred people as opposed to a big open area. She suggested possibly Lakeview on the lower level by the patio area where they could have acoustics and amplified vocals. Superintendent Lambrecht stated that would be the best spot because it is sheltered. Superintendent Bingham asked the committee to allow her to work with the foundation to come to an agreement on managing it so they could have music but do it without amplified instruments. Commissioners Benz and Abbott agreed to let staff work this out.    

IV. Visitors

Marty Zitlin, Brad Martin, Danny Schuman, Jessica Bernstein, Sydney Martin, Tracy Martin – visitors from the Giving Rocks Foundation. Kathy Routliffe, Pioneer Press. Mary Shea, Wilmette resident. Tom Scanlan – Wilmette residents.

V. Communication and Correspondence

Superintendent Bingham commented on an email that was received from Greg Burns commending employee Anna Kasper for her honesty in returning their wallet.

VI. Manager’s Report

Holly Specht (Lakefront Manager) reported on the following topics:

  • Aquatics camp is ending with 402 kids enrolled. 
  • Sailing lessons are finishing up with 124 enrolled.
  • Paddle sports camp (kayaking and SUPs) which was new this year went well with 68 enrolled.
  • Junior Lifeguard program is in its last week. 37 enrolled with 15 more than last year.
  • Gillson Park campout was held last Saturday with 35 families or 85 participants attending.
  • Tim Amorella, Assistant Manager has been offered a job with the Village of Wilmette  at the Water Plant. His last day will be September 1st.
  • Langdon beach will be closed on weekdays when school goes back in session.

VII. Lakefront Master Plan

Commissioner Abbott asked about the underground storm lines. Superintendent Lambrecht stated the surveys of all the storm and sanitary lines are complete and the video results were reviewed. The study of the storm lines showed that there is a lot of root infiltration at the joints of the clay pipe. The pipes are two foot lengths and there is fibrous root infiltration at most joints. There are some areas where there is significant root damage. We did find at least one area showing a total collapse of the pipe. The main outflow is also partially blocked and would have to be replaced. When the clay pipe sanitary line at the beach house was checked there were a number of sections that are cracked the length of the pipe. The lines that run from Lakeview Center to the lift station are much newer and are all plastic pipes. It is anticipated with the construction of the new beach house and replacement of the lift station that the sanitary line from the beach house would be replaced in any case.

Commissioner Abbott stated that his recommendation is for this committee to come up with a recommended budget to be submitted to the full Board. He would like the full Board to see the budget that has been discussed at the Financial Planning & Policy Committee meeting last Monday. He stated that the estimate discussed would be his recommendation to be submitted to the full Board. Commissioner Benz reiterated that Commissioner Abbotts plan is to take the budget, as defined to this point, to the full Board for their approval. Superintendent Bingham stated that the full Board will be getting that information from the Financial Planning & Policy Committee next week. Superintendent Bingham asked for clarification from Commissioner Abbott on what he would like from this committee at this time. Commissioner Abbott stated he would like either the Lakefront Committee or Financial Planning & Policy Committee to present a recommendation to the full Board to establish a budget for the Lakefront plan. Superintendent Lambrecht added that the project budget was presented to Financial Planning and Policy as they determine the best way to finance the project. They oversee all capital expenditures for the Park District. Commissioner Abbott stated the budget is currently an estimate not an actual working budget document. He also stated that he would like to get Commissioner Olvany’s input in regards to this discussion. Commissioner Benz stated he recommends that this meeting be rescheduled when all three Commissioners are present.

Commissioner Abbott asked if this plan moves forward would we assume a construction schedule beginning next fall. Superintendent Lambrecht stated yes assuming that schematic design begins in September. Commissioner Abbott stated that an RFP process has been issued for a construction manager.

Resident Tom Scanlan asked when the District would go to referendum. Commissioner Abbott stated there are only so many options; one being in November, April and something after that. He stated that the full Board has not made a full decision on what action to take. Commissioner Abbott stated that New Trier has publically stated that they are going for referendum in November. He stated that the deadline for the November referendum is the end of August. Decisions will be forthcoming shortly.

Superintendent Bingham stated that she will work with committee members to come up with a date to meet within the next couple of weeks.

VIII. Old Business

None

IX. Adjournment

There being no further business to conduct, the meeting was adjourned at 7:45 p.m.