WILMETTE PARK DISTRICT
FACILITIES OPERATIONS COMMITTEE MEETING
MINUTES
August 11, 2014
6:30 p.m. - Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Shelley Shelly, Amy Wolfe

Attendees Absent

Commissioner Bryan Abbott

Staff

Jeff Bowen, Steve Wilson, Ken Eppelheimer, Brian Udany, Sean Flynn, Cindy Felicicchia

I. Meeting  Called to Order

Commissioner Shelly called the meeting to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Wolfe moved and Commissioner Shelly seconded a motion to approve the minutes of the June 9, 2014 committee meeting. All approved by general consent.

III. Communications and Correspondence

Commissioner Shelly acknowledged three emails commending Vicki Tassone on the Centennial Ice Show and a job well done.

Commissioner Shelly acknowledged an article from the Chicago Tribune, “10 Public Pools Worth a Trip”. The District’s Centennial Family Aquatic Center was amongst the list highlighted and described, “as posh as a private club”.

Commissioner Shelly acknowledged an email from Carol Brown in regards to the nonworking swim clocks at Centennial Pool. Brian Udany stated that clocks are on order and will be replaced with new clocks. Commissioner Shelly asked staff to communicate this to Ms. Brown.

IV. Recognition of Visitors

None

V. Manager Reports

A. Ice Rink Manager Sean Flynn reported on the following topics:

  • Centennial Ice Rinks will host a PSA coaches’ seminar on August 17th.  The scheduled presenter is Kori Ade, the coach of Olympic Bronze medalist, Jason Brown. Topics will include both on and off-ice presentations. 
  • Ice rink hockey contracts have been submitted to the user groups and are in the process of being returned. 
  • The Parks department is doing a few minor maintenance projects throughout Centennial.

Commissioner Shelly asked how the numbers compared from this summer to two years ago. Sean stated the District is very close to an all-time record from 2012 by a few hundred dollars. He stated the projections for this year are in the upwards of $65,000-$70,000 just in revenues.

B. Pool/Risk Manager Brian Udany reported on the following topics:

  • Staff is gearing up for the end of the season.
  • Memberships for pool are down 284 from last year. Total attendance is down 7,100 in total people from last year and an additional 4 days were added of operations. This is due to the weather.
  • Four lifeguard classes were completed in total. 
  • End of season schedules are looking better than last year but every day is a challenge to see who shows up to work due to conflicts.
  • Staff is working with Krave the concessions vendor through some growing pains for their first year.

C. Tennis Manager Darrell Smith (Absent), Superintendent Bowen reported on the following topics:

  • Summer lesson enrollment totaled 737 participants.  Classes concluded on Friday, August 8th, except for the tennis aquatics camp, which runs August 11th –15th. 
  • Fall lesson lottery deadline is August 11th and registration will be on August 23rd. Classes will begin on August 25th.
  • The outdoor court maintenance and reservation postings will continue through Labor Day.
  • The pro shop will be having a fall sale September 1st through September 30th.

D. Platform Tennis, Superintendent Bowen reported on the following topics:

  • Brad Smith resigned. Staff has lined up interviews and is moving forward quickly to replace this position.

Commissioner Wolfe asked about other options moving forward with this position since it is not a full time position. Director Wilson commented that the District is looking at incorporating Tennis with this area for some management facility oversight while the pros focus on their work.

Commissioner Shelly asked about the marketing campaign. Superintendent Bowen stated that it will be similar to last year’s electronic notices. Superintendent Bowen stated the staff are working on a question and answer sheet for the front desk at Tennis to help them direct people.

Commissioner Shelly stated she is concerned with getting the information out sooner rather than later in regards to the team leagues. Superintendent Bowen stated the renewal process starts October 1st. Commissioner Shelly stated that is late. She stated that going forward we need to look at that. Commissioner Shelly recommended that the grand opening event be in September.

Superintendent Bowen stated that this year did not work out with getting camps over to Paddle Tennis for trips. Committee discussed some options to consider for next year; such as, golf and paddle camp, private paddle. Staff will look at possibilities for next year.

Commissioner Shelly stated that by the end of next week, members from last year need to have some form of communication. Director Wilson stated an informational email has been written and ready to go out by the end of next week.

VI. Old Business

Look-Up Line Update – Sean Flynn highlighted that USA Hockey is not endorsing the Look-Up Line at this time. He stated that North Shore Ice Arena and New Trier are not installing this at this time. Sean spoke to PDRMA and their recommendation was to see how it goes with other ice rinks. Director Wilson stated that there are some concerns being discussed that there is the potential for other types of injuries that may follow this new game. Sean indicated that USA Hockey appointed a safety committee to oversee this. He stated he would continue to observe what USA Hockey endorses in the future.

VII. New Business

None

VIII. Adjournment

There being no further discussion, the meeting was adjourned at 7:06 p.m.