Wilmette Park District
Golf Operations Committee Meeting
Minutes
8:30 a.m. - Saturday, September 13, 2014

Attendees Present

Commissioners: James Crowley, Bryan Abbott
Staff: Steve Wilson, Jeff Bowen, Mike Matchen, Adam Kwiatkoski, Ken Eppelheimer

Attendees Absent

Commissioner Amy Wolfe

I. Meeting Called to Order

Meeting called to order at 8:30 a.m.

II. Approval of Minutes

Commissioner Crowley moved and Commissioner Abbott seconded a motion to approve the minutes of the July 12, 2014 Golf Committee meeting. All approved by general consent.

III. Communications and Correspondence

Commissioner Crowley acknowledged a thank you letter from Bill Lemieux regarding the golf course and the pleasant feedback.

IV. Recognition of Visitors

Frank Charhut, 139 Riverside Drive, Wilmette.
He referred to a letter he handed to all committee members regarding tournaments and the lack of regrowth of the fairways. He also commented on the golf carts staying on the paths and not going on the fairways. Commissioner Crowley acknowledged and thanked him for his letter and stated his topics of discussions will be looked at for further review from staff and committee.

V. Manager Reports

Adam Kwiatkoski reported on the following topics:

  • The greatest challenge during the first two months of opening the course has been trying to fit annual events and tee times into a condensed season while accommodating everyone’s requests.
  • We have been running rounds in different areas at twelve minute intervals and spacing the tee times out which has improved the pace of play. Also gives the course a break when needed and not have quite as much foot traffic or cart traffic. There is a delicate balance of getting the golf course where we need it to be and accommodate the members, players as well as events.
  • Several events are scheduled and upcoming throughout the remainder of the golf season. 
  • This summer has been one of the wettest in history. There were two days that the course had to close early. Otherwise, players have been on every day. There were only 5 days total that carts could not be used.
  • The numbers for the month of August showed 1,000 less rounds than our average over the past three years; due to the wet weather. There were 5,100 rounds compared to an average range of 6,400.
  • Commissioner Crowley asked about revenue with the pro shop. Superintendent Bowen stated the District is at $66,000 and we budgeted for $93,000; therefore $26,000 down from budget. He stated we had budgeted to open in June using the average number of rounds and not the 72 rounds less per day. Mike Matchen stated that June is usually the busiest month.
  • The paid rounds through September 12, 2014 were at 1,033. In 2012 we were at 1,286. This has been good even with the change in the golf interval times.

Mike Matchen reported on the following:

  • An interview was held with Rory Spears from Chicagoland Golf. Mr. Spears has a show on the Score on Sunday mornings. The Wilmette Golf Course will be the featured golf course in their October issue.
  • He highlighted on an email that went out to all the members on what to expect with the course. The staff is taking bad areas in the fairways and slicing in seed, fertilizing and covering them with light weight seed bed covers. Drainage is also being worked on. He went over in detail on what fairways would be affected and why.
  • The feedback on the greens and the layout of the golf course has been very positive.
  • Commissioner Crowley commented on discussions he has had with Greg Martin from Greg Martin Design that a project of this size is always a work in progress. Superintendent Bowen stated that the winter weather and last spring were factors with this project. Commissioner Crowley stated that as the course continues to mature people will look at this with positive feedback.

VI. Unfinished Business

None

VII. New Business

None

VIII. Adjournment

There being no further discussion, the meeting was adjourned at 9:15 a.m.