Wilmette Park District
Parks & Recreation Committee Meeting Minutes
Monday, November 17, 2014
7:00 p.m. – Village Hall Training Room


Attendees Present

Commissioners/Committee: Chair Amy Wolfe, Shelley Shelly, James Brault
Staff:  Kathy Bingham, Bill Lambrecht

Commissioner James Crowley
Staff: Steve Wilson, Jeff Bowen, Ken Eppelheimer, Carol Heafey, Jeff Groves, Cindy Felicicchia

Attendees Absent

None

I. Meeting Called to Order

Meeting called to order 7:04 p.m.

II. Approval of Minutes

A. Committee approved minutes for the October 20, 2014; by general consent.

III. Communication and Correspondence

None

IV. Recognition of Visitors

Commissioner Wolfe addressed the visitors from the Wilmette Wings Organization and asked them if they wanted to speak to the Committee.

Gerry Canavan, Wilmette Wings
Joe Weix, Wilmette Wings
Maurizio Magalli, Wilmette Wings

V. New Business

Gerry Canavan addressed the committee and asked them for the background on the West Park field. He also wanted the District to know that the Wings Organization would be willing to contribute around $100,000 to the turf field development at West Park. He stated that this could improve the programs along with giving other fields some relief. Superintendent Lambrecht commented on the background at West Park. He stated that the Village is constructing an underground sanitary storage reservoir. Once this project is complete the District will install a synthetic turf field. He stated the fields should be available by spring of 2016. The Village is paying for the installation of the synthetic turf field. He stated that the fields will be used for football, soccer, lacrosse, and flag football. Director Wilson stated that the District will be using temporary lines versus permanent lines on the new turf fields.

Commissioner Brault asked Superintendent Lambrecht to give a brief history of the lighting and zoning through the Village. Superintendent Lambrecht highlighted that the process for sport field lighting around neighborhoods is not an easy task due to a prior lawsuit with the Village and strict guidelines for lighting. Commissioner Brault stated that lighting technology is much better than before, but that emotions have not changed. The Committee asked what the cost on lighting would be for the turf field. Mr. Magalli from the Wilmette Wings Soccer Organization stated that the cost would be between $175,000 and $350,000. Commissioner Brault asked the Committee if the Village would approve the lighting would they support it; the Committee all agreed yes. The Committee discussed that the Wings Organization should get in front of the Village at their meetings and gather as much support as possible with other groups as well. Commissioner Brault commented that the turf field was not the Village’s idea. Director Wilson stated that lighting was in the original negotiations which were eliminated by the Village. Director Wilson stated that community grass root efforts will be a good place to start. The Committee stated that the Wings Organization should discuss this further with Director Wilson.

VI. Manager Reports

Carol Heafey (Program Manager) reported on the following topics:

  • Halloween Happening was a great success with 684 children, the highest total to date.
  • Julie Nichols, Cultural Arts Supervisor has started and jumped right in. She will be a positive impact to the department.
  • Honk Jr. Production was an amazing show with 1,337 tickets sold. Staff was hoping for more tickets to be sold due to all the public press.
  • Breakfast with Santa is coming up at the Golf Course on December 6th. There will be three seating times available.
  • Eagles Football farewell party for Jim Rome was a very nice send off. Superintendent Bingham commented on the turnout and the passion behind the sport. Commissioner Wolfe commented that the education and regulations around what the District is doing relating to concussion awareness needs to be marketed better so parents feel comfortable with safety concerns. This needs to happen before parents sign up.
  • Fall II classes are running smoothly with 3,496 to date which is a little over last year’s numbers.
  • At District 39, 518 children enrolled in after school classes between three schools. Harper will be added in January with 25 classes being offered.
  • Early childhood held an Open House on November 8th with 20 families attending.

Jeff Groves (Facility Manager) reported on the following topics:

  • The interviewing process for a CRC Administrative Assistant is wrapping up today.
  • This Thursday there is a RecTrac user group training which will be held at the CRC for many park districts throughout Illinois.
  • Fitness hours have changed to accommodate early morning customer requests.
  • The Fall Into Wellness program is coming to an end this Saturday. It was a success with 42 participants.

VII. Unfinished Business

  • Director Wilson commented that the lights at Paddle Tennis will now be shut off at 11:00 p.m. instead of 10:30 p.m.
  • Director Wilson stated that unattended display requests made for exhibiting at the District will be directed to the Village Halls designated location. Commissioner Wolfe asked Director Wilson to follow up with any requests being made or that have been made.

VIII. Adjournment

There being no further business to conduct, the meeting was adjourned at 7:58 p.m.